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THE AMERICAN OCCUPATIONAL THERAPY ASSOCIATION, INC.

BYLAWS OF THE DELAWARE OCCUPATIONAL THERAPY ASSOCIATION, INC,

REVISED 1999
ARTICLE I.
NAME
Section 1. The name of the organization shall be the Delaware Occupational Therapy Association, Inv.,
hereinafter referred to as the DOTA
Section 2. The DOTA shall be affiliated with the American Occupational Therapy Association, Inc.,
hereinafter referred to as the AOTA, in compliance with the rules and regulations set forth
in the Bylaws of the AOTA.
Section 3 The DOTA shall encompass the geographical boundaries of the State of Delaware.
ARTICLE II.
OBJECTIVES
Section 1.The function and powers of the DOTA shall be to:
A.Serve the interests of its members.
B.Improve and advance the practice of occupational therapy.
C.Improve and advance the education and qualifications of occupational therapy practitioners.
D.Maintain standards of practice.
E.Foster research and study of occupational therapy.
F.Represent the profession to the public.
G.Promote access to occupational therapy services.
H.Engage in other activities to further the dissemination of knowledge of the practice of occupational therapy.
ARTICLE III.
MEMBERSHIP
Section 1.Membership Classifications: The members of the DOTA shall be divided into five classes:
A.Occupational Therapist
B.Occupational Therapy Assistant
C.Student Occupational Therapist
D.Associate Member
E.Organizational Member
Section2. Qualifications:
A.Occupational Therapist: One who has met the educational standards set by the Accreditation Council for Occupational Therapy Education (ACOTE) and the standards set by the National Board for Certification of Occupational Therapy (NBCOT).
B.Occupational Therapy Assistant: One who has met the educational standards set by the ACOTE and the standards set by the NBCOT.
C.Student Occupational Therapist: One who is enrolled in an approved/accredited educational program leading to the qualifications of Occupational Therapist or Occupational Therapy Assistant.
D.Associate Member: One who does not hold certification in occupational therapy and in supporting the DOTA.
E.Organizational Member: Institutions/agencies interested in occupational therapy and in supporting the DOTA.
Section 3. Members in Good Standing:
A.Individual Member:
1.Shall meet the qualifications for membership in one of the membership classes.
2.Shall pay the annual association fee.
3.Shall uphold the standards and ethics of the DOTA.
B.Associate/Organizational Member:
1.Shall meet the qualifications for membership in one of the membership classes.
2.Shall pay the annual association fee.
Section 4. Rights and Privileges of Members:
A.Occupational Therapist:
1.Shall be eligible to attend and participate in all meetings of the DOTA.
2.Shall be eligible to receive continuing education verification for attendance at DOTA continuing education programs/meetings.
3.Shall be entitled to vote in all DOTA elections and on all DOTA issues presented at general meetings, special meetings, and the Annual Business Meeting.
4.May hold any office and serve on any committees of the DOTA, subject to the qualifications established by the DOTA for particular office or committee.
5.Shall receive the DOTA Newsletter, Membership Handbook and special mailings of the DOTA.
6.Shall be eligible to receive a DOTA scholarship to further education in the profession of occupational therapy.
7.May belong to the DOTA Special Interest Sections.
B.Occupational Therapy Assistant:
1.Shall be eligible to attend and participate in all meetings of the DOTA.
2.Shall be eligible to receive continuing education verification for attendance at DOTA continuing education programs/meetings.
3.Shall be entitled to vote in all DOTA elections and on all DOTA issues presented at general meetings, special meetings, and the Annual Business Meeting.
4.May hold any office and serve on any committee of the DOTA, subject to the qualifications established by the DOTA for a particular office or committee.
5.Shall receive the DOTA Newsletter, Membership Handbook and special mailings of the DOTA.
6.Shall be eligible to receive a DOTA scholarship to further education in the profession of occupational therapy.
7.May belong to the DOTA Special Interest Sections.
C.Student Occupational Therapist:
1.Shall be eligible to attend and participate in all meetings of the DOTA.
2.Shall be eligible to receive continuing education verification for attendance at DOTA continuing education programs/meetings.
3.Shall be entitled to vote in all DOTA elections and on all DOTA issues presented at general meetings, special meetings, and the Annual Business Meeting.
4.May hold any office and serve on any committee of the DOTA, subject to the qualifications established by the DOTA for a particular office or committee.
5.Shall receive the DOTA Newsletter, Membership Handbook and special mailings of the DOTA.
6.Shall be eligible to receive a DOTA scholarship to further their education in the profession of occupational therapy.
7.Shall not be entitled to vote in affairs of the DOTA.
8.Shall not be entitled to hold office.
D.Associate Member:
1.Shall be eligible to attend and participate in all meetings of the DOTA.
2.Shall be eligible to receive continuing education verification for attendance at DOTA continuing education programs/meetings.
3.Shall be entitled to vote in all DOTA elections and on all DOTA issues presented at general meetings, special meetings, and the Annual Business Meeting
4.May hold any office and serve on any committees of the DOTA, subject to the qualifications established by the DOTA for a particular office or committee.
5.Shall receive the DOTA Newsletter, Membership Handbook and special mailings of the DOTA.
6.Shall not be entitled to vote in the affairs of the DOTA.
E.Organizational Member:
1.Shall be eligible to have up to three designees attend and participate in all meetings of the DOTA.
2.Shall be eligible to receive continuing education verification for attendance at DOTA continuing education programs/meetings.
3.Shall receive the DOTA Newsletter and Membership Handbook.
4.Shall be eligible to have one designee belong to each of the DOTA Special Interest Sections.
5.Shall be eligible to receive a discounted advertising rate in the DOTA Newsletter.
6.Shall not be entitled to vote in the affairs of the DOTA.
7.Shall not be entitled to hold office.
Section 5: Awards of High Excellence:
A.Award of Merit. An occupational therapist or an occupational therapy assistant who is a member in good standing of the DOTA and meets the criteria established by the Awards Committee and approved by the Executive Board, may be nominated for the Award of Merit for outstanding service to the DOTA and/or the profession.
B.President’s Award. An occupational therapist or an occupational therapy assistant who is a member in good standing of the DOTA and meets the criteria established by the President, may be selected by the President for the President’s Award for outstanding service to the President.
C.Award for Clinical Excellence. An occupational therapist or an occupational therapy assistant, who is a member in good standing of the DOTAand meets the criteria established by the Awards Committee and approved by the Executive Board, may be nominated for the Award of Clinical Excellence for outstanding practice skills and representation of occupation therapy in a clinical setting.
D.Service Award. An occupational therapist or an occupational therapy assistant, or an occupational therapy student who is a member in good standing of the DOTA and meets the criteria established by the Awards Committee and approved by the Executive Board, may be nominated for a Service Award for services to the DOTA. Service Awards shall always be given to outgoing officers and chairpersons and to others as determined by Awards Committee.
E.Award of Appreciation. An individual or organization outside of the field of occupational therapy, who meets the criteria established by the Awards Committee and approved by the Executive Board, may be nominated for an Award of Appreciation for outstanding support and/or promotion of the profession of occupational therapy.
F.OT/COTA Partnership Award. An occupational therapist or an occupational therapy assistant who is a member in good standing of the DOTA and meets the criteria established by the Awards committee and approved by the Executive Board may be nominated for the OT/COTA Partnership Award for outstanding occupational therapy team collaboration.
G.Additional recognition may be approved by the Executive Board.
Section 6. Clarification of Membership Eligibility:
The membership committee shall investigate and determine the eligibility
and membership classification of all members.
Section7. Termination of Membership:
Any member whose dues are in arrears on January 1, shall automatically be removed from
membership. Membership shall automatically be reinstated by the payment of dates in
arrears.
ARTICLE IV.
MEETINGS OF THE MEMBERSHIP
Section 1. The DOTA will conduct one annual business meeting per year and, at least, three other
meetings during the year to accomplish the objectives of the DOTA.
Section 2. The meetings shell be held at a time and place designated by the Continuing Education
Committee. The DOTA Newsletter shall list the place, day, and hour of the meetings at
least 30 days prior to the meeting date.
Section 3. Special or emergency meetings may be called by three members of the Executive Board.
The call for a special meeting must state the business to be transacted. No other
business may be transacted that is not stated in the call. Members shall be notified of the
place, day, hour and purpose of the special meeting at least 1 to 21 days prior to the
meeting.
Section 4. The Annual Business Meeting shall be held in conjunction with the annual conference.
This shall be held in May or June.
Section 5. Except as otherwise provided, all meetings of the DOTA and of Executive Board shall be
governed by parliamentary rules and procedures stipulated in the then current edition of
Rogert’s Rules of Order Newly Revised.
Section 6. Quorum:
A.Annual and regular business meetings, Twelve DOTA members eligible to vote shall constitute a quorum for transacting business at an annual or regular meeting.
B.Special Meeting. One fifth of those DOTA members eligible to vote shall constitute a quorum for transacting business at a special meeting
Section 7. Voting:
A.At any annual or regular meeting of the members, all voting shall be done in person.
B.At any special meeting, voting may be done in person or by proxy.
Proxy procedures shall be developed and approved by the Executive Board.
C.Each member eligible to vote shall have one vote.
D.The Presiding Officer at a given meeting, in collaboration with the Executive Board, shall determine the process for counting and recording the vote.
ARTICLE V
OFFICERS
Section 1. Officers: The Officers of the Association shall be: President, President-Elect, Vice-
President, Treasurer, and Secretary.
Section 2. Election and Rotation:
A.Election:
1.The officers of the DOTA shall be elected by individual vote of the DOTA members in good standing at the time of the election.
2.The election procedures shall be developed by the DOTA Nominating committee and approved by the Executive Board.
3.The election procedure shall be maintained by the Nominating Committee and shall be included in the Standard Operating Procedure of the Nominating Committee.
B. Rotation:
1. Election of the President-Elect and Vice-President shall be in the same year
2. Election of the Secretary and Treasurer shall be in a different year than from
President-Elect and Vice President.
3. The calendar of rotation shall be maintained by the Nominating Committee and will be included in the Standard Operating Procedure of that Committee.
Section 3. Terms of office
A.The President-Elect, Vice-President, Secretary, and Treasurer shall assume office upon
adjournment of the Annual Business Meeting following their elections.
B.The President, Vice-President, Secretary, and Treasurer shall serve for three years or
until adjournment of the Annual Business Meeting on that third year.
C.The President-Elect shall serve for one year and shall assume the office of President
upon adjournment of the Annual Business Meeting one year after election.
D.No officer shall be eligible to serve more than one term consecutively in the same
office.
E.An officer shall hold only one office at a time.
F.An officer who has served more than one-half of a term of office shall be considered to
have served a full term and shall not be eligible for consecutive re-election in that same office.
Section 4. Qualifications:
A.Occupational therapy and occupational therapy assistant members are eligible for any
office, subject to the additional qualifications stated in these Bylaws.
B.Candidate shall have been certified for at least two years as an occupational therapist or
occupational therapist assistant to run for President-Elect or Vice-President.
C.Candidate shall have been certified as an occupational therapist or occupational therapist assistant for at least one year to run for Secretary or Treasurer.
D. Candidate shall be a member in good standing of the AOTA.
E. Candidate shall be a member in good standing of the DOTA.
Section 5:In addition to the rights and duties provided elsewhere in these Bylaws, or as custom or
parliamentary usage may require, the officers have the rights and duties respectively
assigned to them in succeeding sections of the Article. Each officer serves as a voting
member of the Executive Board of the DOTA.
A. President:
1. Shall guide and conduct the activities of the DOTA in accordance with the general
policies of AOTA.
2.Shall submit required repots as stipulated in the DOTA Standard Operating
Procedure for President.
3.Attendance at the Annual Meeting of the Committee of State Association
Presidents (CSAP) in highly recommended.
4.Shall be the Chief Executive Officer of the DOTA and shall preside at all meetings of the DOTA and of the Executive Board.
5.Shall appoint all committee chairpersons with the consent of the Executive Board and shall be an ex-officio member of all committees except the Nominating Committee.
6.Shall have the power to appoint individuals to sit on the Board as invited
participants with a voice but no vote.
7.Shall have the power to sign all written obligations of the DOTA and shall havthe
general powers of supervision and active management usually vest in the office.
8.Shall submit an annual report at the DOTA Annual Business Meeting.
9.Shall update the Standard Operating Procedure of President at the end of the term of office and submit suggested revisions to the Document Review Committee for action.
10.Shall orient President-Elect as necessary.
B. President-Elect:
1. Shall prepare for all duties of the President
2. Shall serve on the Executive Board
3. Shall perform other assignments made by the President.
4. May be an ex officio member of any committee except for the Nominating
Committee.
5. Shall submit an annual report at the DOTA Annual Business Meeting.
6. Shall update the Standard Operating Procedure for President-Elect at the end of
the term of office and submit suggested revisions to the Document Review
Committee for action.
C. Vice-President:
1. Shall fulfill presidential duties in the absence of the President.
2 . Shall succeed to the presidency in the event of vacancy in the office of the
President.
3. Shall chair the long range planning process.
4. Shall oversee implementation of the long range plan of the DOTA, and shall
periodically report to the Executive Board and to the members at the Annual
Business Meeting.
5. Shall plan the annual conference of the DOTA and shall select an ad hoc conference
committee to assist as necessary.
6. Shall serve on the Executive Board.
7. Shall perform other assignments made by the President.
8. Shall submit an annual report at the DOTA Annual Business Meeting.
9. Shall update the Standard Operating Procedure for Vice-President at the end of
the term of office and submit suggested revisions to the Document Review
Committee for action.
10. Shall meet with and orient the incoming Vice-President at the end of the term of
office.
D. Secretary:
1. Shall be responsible for recording the minutes of the meeting of the DOTA and the
Executive Board. Minutes shall be distributed as specified in the Standard
Operating Procedure for Secretary.
2. Shall be the custodian of the documents of the DOTA, including corporate Bylaws,
policies, procedures and other documents deemed necessary ; and of the Seal of
the DOTA.
3. Shall track all charges of the DOTA and report to the membership at the Annual
Business Meeting.
4. Shall be a member of the DOTA Document Review Committee.
5. Shall serve on the Executive Board.
6. Shall submit an annual report at the DOTA Annual Business Meeting.
7. Shall update the Standard Operating Procedure for Secretary at the end of the term
of office and submit suggested revisions to the Document Review Committee for
action.
8. Shall meet with and orient the incoming Secretary at the end of the term of office.
E. Treasurer:
1. Shall be responsible for the financial affairs of the DOTA.
2. Shall be bonded at the expense of the DOTA.
3. Shall collect all fees and other monies paid into or belonging to the DOTA.
4. Shall keep complete and accurate account of all receipts and disbursements of the
DOTA. Shall give a report of the same at each meeting.
5. Shall have the accounts of the DOTA audited biannually.
6. Shall provide a written statement of the financial affairs of the DOTA, including the
report of the audit and the state of the budget, to the members at the Annual
Business Meeting.
7. Shall report to the Executive Board the status of the budget, projections, and trends
having significant financial implications.
8. Shall serve on the Executive Board.
9. Shall be the Chairperson of the DOTA Finance Committee.
10. Shall update the Standard Operating Procedure for Treasurer at the end of the term
of office and submit suggested revisions to the Document Review Committee for
action.
11. Shall meet with and orient the incoming Treasurer at the end of the term in office.
Section 6. Vacancies in Office:
A.In the case of a vacancy in the office of President, the Vice-President shall automatically
assume the incumbent position and serve out the remainder of the term of office.
B.Should a vacancy occur in the officer's position, other than President, during the first half of the term, an election shall be held to fill the remainder of the term.
C.Should a vacancy occur in an officer's position, other than President, during the second
half of the term, the President with consent of the Executive Board shall appoint a qualified individual to fill the remainder of the term.
Section 7. Resignation:
A.The President, President-Elect, Vice-President and Treasurer shall submit to the secretary of the DOTA a written request for resignation.
B.The secretary shall submit to the presiding officer of the DOTA a written request for
resignation.
C. The executive board shall receive and act upon the request for resignation.
D. The presiding officer of the executive board shall notify the chairperson of the
nominating committee that a vacancy has occurred.
ARTICLE VI
DOTA LIAISONS
Section 1.DOTA Liaisons: The Liaisons of the association shall be:
Intrastate Liaison and Legislative Liaison.
Section 2.Election and Rotation:
A.Election:
1.The liaisons of the DOTA shall be elected by individual vote of the DOTA members in good standing at the time of election.
2.The election procedures shall be developed by the DOTA nominating committee and approved by the executive board.
3.The election procedures shall be maintained by the nominating committee and shall be included in the standard operation procedure of the nominating committee.
B.Rotation:
1.Election of the intrastate liaison and legislative liaison shall be in the same year as the president assumes office.
2.The calendar of rotation shall be maintained by the nominating committee and will be included in the standard operating procedure of that committee.
Section 3. Terms of Office:
A.The intrastate liaison and legislative liaison shall assume office upon adjournment of the annual business meeting following their elections.
B.The intrastate liaison and legislative liaison shall serve for three years or until adjournment of the annual business meeting on that third year.
C.No liaison shall be eligible to serve more than one term consecutively in the same position/office.
D.A liaison shall hold only one position/office at a time.
E.A liaison who has served more than one-half of a term of position/office shall be considered to have severed a full term and shall not be eligible for consecutive re-election in that same position/office.
Section 4. Qualifications:
A.Occupational therapist and occupational therapy assistant members are eligible for any position/office, subject to the additional qualifications stated in these bylaws.
B.Shall have been certified as an occupational therapist or occupational therapy assistant for at least one year to run for intrastate liaison or legislative liaison.
C.Shall be a member in good standing of AOTA.
D.Shall be a member in good standing of DOTA.
Section 5. Duties:In addition to the rights and duties provided elsewhere in these bylaws, or as
Custom or parliamentary usage may require, the liaisons have the rights and duties
respectively assigned to them in succeeding sections of this article. Each liaison serves
as a voting member of the executive board of DOTA
A.Intrastate Liaison:
1.Shall facilitate communication and participation between the membership within the state.
2.Shall report to the executive board on intrastate issues and trends having significant impact upon the DOTA.
3.Shall serve on the executive board.
4.Shall submit an annual report at the DOTA annual business meeting.
5.Shall update the standard operating procedure for the intrastate liaison at the end of the term of office and submit suggested revisions to the document review committee for action.
6.Shall meet with and orient the incoming intrastate liaison at the end of the term of office.
B.Legislative Liaison:
1.Shall monitor and be knowledgeable about legislative matters on the local, state and national levels.
2.Shall facilitate legislative awareness with the DOTA memebership.
3.Shall direct DOTA lobbying efforts and legislative procedures.
4.Shall report to the executive board on upcoming legislative issues and trends having significant impact upon the DOTA.
5.Shall serve on the executive board.
6.Shall be chairperson of any DOTA legislative committee subject to executive board approval.
7.Shall submit an annual report at the DOTA annual business meeting.
8.Shall update the standard operating procedure for legislative liaison at the end of the term of office and submit suggested revisions to the document review committee for action.
9.Shall meet with and orient the incoming legislative liaison at the end of the term or office.
Section 6. Vacancies in Office:
A.Should a vacancy occur in a liaison’s position during the first half of the term, an election shall be held to fill the vacancy.
B.Should a vacancy occur in a liaison’s position during the second half of the term, the president with consent of the executive board shall appoint a qualified individual to fill the remainder of the term.
Section 7. Resignation:
A.Shall submit to the secretary of the DOTA a written request for resignation
B.The executive board shall receive and act upon the request for resignation
C.The presiding officer of the executive board shall notify the chairperson of the nominating committee that a vacancy has occurred
ARTICLE VII
REPRESENTATION IN THE AOTA REPRESENTATIVE ASSEMBLY
Section 1. Election:
A.A representative and alternate representative shall be elected by a vote of all AOTA members in good standing within the Delaware election area.
B.The DOTA nominating committee will be responsible for developing a slate of candidates and for conducting this election according to AOTA guidelines
Section 2. Rotation, Term of office, Qualifications, Duties, Vacancies and Absences, Resignation,
Censure, Removal, and Appeal:

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